Whenever you’re engaged on a big undertaking, to-do lists can fall brief. There’s merely an excessive amount of happening and too many individuals concerned. As an alternative, you want to use devoted undertaking administration software program.

However how do you select a undertaking administration app? The reply is dependent upon the scale of your group, the best way you like to work, and what you’re attempting to perform.

Beneath, I’ll study among the finest undertaking administration apps available on the market that can assist you discover the software that’s proper in your wants.


Trello board example

Overview: One of many unique Kanban board apps, Trello offers a extremely visible strategy to handle tasks.

Trello is predicated on the Kanban board system of undertaking administration. Kanban organizes undertaking duties as playing cards on a board divided into columns. Every column represents a process standing (usually to-do, doing, and finished, although it might get rather more advanced). As work progresses on playing cards, you progress them from left to proper.

Along with implementing this Kanban board design, Trello enables you to assign playing cards to group members, set due dates, connect information, and make feedback.

Trello additionally has a wide range of power-ups you should use to enhance your workflow. One among my favorites is the card getting old power-up, which causes Trello playing cards to fade in the event that they haven’t been labored on shortly.

Trello is beneficial for all types of tasks. I’ve used it to handle editorial calendars for various shoppers, and you may even use it to handle software program improvement. (Although hold studying to study undertaking administration apps created particularly for software program improvement workflows).


  • Most options can be found without spending a dime.
  • Elevated storage, precedence help, and third-party app integrations can be found from $9.99/month per consumer.

Platforms: Android, iOS, Mac, Home windows, Net


Asana project example

Overview: A versatile undertaking administration app with a wide range of choices for visualizing your work.

If you happen to like Trello however want it had extra methods to visualise your duties, then look into Asana. Whenever you create a brand new undertaking in Asana, you’ll be able to view it in a number of alternative ways:

  • Record view shows undertaking duties as a listing. You possibly can divide lists into sections for simpler group.
  • Board view shows duties on a Kanban board divided into columns (just like Trello).
  • Calendar view shows duties on a calendar, which could be useful for guaranteeing your undertaking is on observe.
  • Timeline view shows tasks as a sequence of duties on a timeline. You possibly can draw connections between duties to point dependencies. If you happen to’re aware of Gantt charts, this view is analogous.

Moreover these completely different undertaking views, Asana enables you to assign due dates, touch upon duties, divide to-dos into subtasks, and connect information. Many third-party app integrations are additionally obtainable.


  • Free for groups of as much as 15 folks with primary undertaking views and options.
  • Timeline view, dependencies, templates, and different superior options can be found as a part of the Premium plan for $10.99/month per consumer.

Platforms: Android, iOS, Net


Notion app calendar interface

Overview: Constructed to exchange a number of work apps, Notion is a improbable choice should you’re trying to construct a personalized undertaking administration expertise.

Notion desires to be your all-in-one information work app. You should utilize it to jot down paperwork, take notes, construct information bases, create spreadsheets, and handle tasks.

At its core, Notion is constructed round pages and databases. Inside every web page, you’ll be able to add content material corresponding to textual content, photos, hyperlinks, and so on. That is already helpful, however the true energy of Notion lies in databases. You possibly can add a number of sorts of databases to any Notion web page, together with kanban boards, lists, calendars, and tables.

When you’ve created a database, you’ll be able to add objects to it to signify duties, undertaking belongings, or no matter you want. And you may outline customized properties corresponding to “Workforce Member Title” or “Standing” that can assist you handle your databases. Every merchandise you create in a database can be its personal web page in Notion, that means you may get very granular with the best way you handle tasks.

As well as, you’ve a number of choices for viewing your databases. As an example, you’ll be able to swap between viewing your database objects on a kanban board and a calendar. This provides you extra flexibility for managing your tasks and makes it simple for group members to search out the knowledge they want.

Lastly, Notion contains highly effective collaboration options. You possibly can touch upon any a part of a web page, collaboratively edit pages in actual time, and @point out different group members.


  • Free for as much as 1,000 blocks (the objects that make up Notion pages).
  • Groups wishing to make use of Notion might want to improve to the Workforce plan ($8/month per group member).
  • If you happen to simply need limitless Notion blocks for solo use, get the Private plan ($4/month).
  • College students and educators can get limitless blocks without spending a dime.

Platforms: Android, iOS, Mac, Home windows, Net

Wish to see Notion in motion? Right here’s how Thomas makes use of it to handle his work:


ClickUp app interface

Overview: Greater than only a undertaking administration app, ClickUp goals to be a unified hub in your information work.

ClickUp makes an attempt to mix to-do lists, undertaking administration, paperwork, spreadsheets, display screen capturing, and extra right into a single app. Whereas I don’t see it changing all of my work apps any time quickly, it’s a highly effective answer for undertaking administration.

Like Asana, ClickUp enables you to visualize your tasks utilizing lists, boards, calendars, and Gantt charts. Nonetheless, the app additionally provides a field view to point out you the progress every group member is making on their duties. This may be particularly useful should you’re managing a big group.

Moreover, ClickUp provides you a broader view of your work with objectives. Objectives are higher-level priorities in your group that may information your tasks and duties. And when you’ve set objectives, you’ll be able to break them down into targets (outcomes you’ll be able to quantify). You possibly can then hyperlink targets to your duties and watch a progress meter enhance as your group completes them.


  • A Free plan is obtainable with limitless customers, limitless duties, and restricted storage/integrations.
  • For limitless file storage, elevated integrations, and superior undertaking administration options, you’ll be able to improve to the Limitless plan for $5/consumer monthly.

Platforms: Android, iOS, Mac, Home windows, Linux, Amazon Fireplace, Net


Basecamp app interface

Overview: An extended-standing undertaking administration app that also holds its personal.

Loads of the apps on this article are very highly effective but in addition advanced. In distinction, Basecamp is refreshingly easy (however nonetheless highly effective).

Basecamp divides your work into tasks. Every undertaking comprises options corresponding to a to-do listing, a calendar, a message board, and a bunch chat for fast messages. There’s additionally a spot to retailer paperwork, photos, spreadsheets, and different exterior information.

That is all fairly commonplace stuff, albeit executed in a clear, well-designed approach. Nonetheless, there are two key options that set Basecamp other than different undertaking administration apps.

First, every undertaking has a characteristic known as automated check-ins. These recurring questions immediate group members to report on their progress, lowering pointless conferences with administration.

Second, Basecamp features a distinctive strategy to visualize your undertaking progress: hill charts. These charts allow you to see every of a undertaking’s to-do lists on a curve that resembles a hill.

Basecamp hill chart explanation
Basecamp’s clarification of hill charts.

The left half of the curve represents to-do lists that group members are nonetheless determining find out how to execute. The suitable half of the curve represents to-do lists that the group has discovered find out how to deal with

As group members grow to be extra sure about find out how to execute a to-do listing, they’ll transfer it up after which down the curve. This high-level view helps you see undertaking obstacles and intervene if a group wants assist.


  • Free trial obtainable for 30 days. After that, a flat price of $99/month.
  • Free accounts can be found for college students and educators, in addition to a 10% low cost for non-profits.
  • A free Private model can be obtainable with restricted tasks, customers, and storage.

Platforms: Android, iOS, Mac, Home windows, Net


Jira app interface

Overview: A undertaking administration app constructed for software program improvement groups.

Jira is a well-liked software for managing software program tasks that use the agile improvement philosophy. Explaining agile improvement is past the scope of this text. However the primary concept is to develop, enhance, and launch software program in increments as a substitute of 1 giant launch.

Jira contains many options constructed particularly for software program improvement groups. On the core of this are points, which signify what your group is engaged on (bug fixes, undertaking duties, and so on.). Jira enables you to arrange your points right into a backlog, which is a centralized listing of all of your undertaking’s duties.

Jira affords two principal methods to visualise your undertaking’s duties: scrum board and Kanban board.

Scrum is a method for implementing agile improvement that breaks software program tasks down into sprints. (See this information for a extra detailed clarification). The scrum board reveals you your undertaking’s backlog, your group’s energetic sprints, and reviews concerning the undertaking.

The Kanban board reveals your duties on a board divided into columns in line with their progress. In response to Jira, this view is finest in case your group isn’t working in sprints, however moderately a continuing stream of labor.

In case your group already makes use of or plans to make use of agile improvement, then Jira might be the answer you’re in search of.


  • Free for as much as 10 customers (with restricted options).
  • For groups of 11–100 customers, Jira prices $7/month per consumer. A reduction is obtainable for bigger groups, and a self-hosted model can be obtainable.

Platforms: Android, iOS, Mac, Home windows, Linux, Net


Monday.com app interface

Overview: A extremely visible undertaking administration app with in depth automation options.

Monday.com is an intuitive, versatile app for managing tasks of all types. Like many different undertaking administration apps, Monday.com makes use of boards to arrange info. Every board comprises objects divided into teams and columns.

Teams are the high-level group in your objects, corresponding to “Planning” or “Designing”. Columns include knowledge associated to objects, which could be something from a due date to an individual’s title (and a lot, rather more).

Utilizing these constructing blocks, you’ll be able to create a system to handle all types of labor. If you happen to don’t wish to create a system from scratch, Monday.com affords dozens of board templates. You may also create your personal templates if you’d like.

Along with these options, Monday.com enables you to automate frequent workflows (no coding information required). Every automation is predicated on a recipe that makes use of info from the Monday.com app to execute an motion. As an example, you would robotically notify your social media supervisor while you mark a weblog submit as “Revealed.”


  • Begins at $8/month per consumer.
  • For elevated boards, automations, and integrations, you’ll be able to improve to the Commonplace plan for $10/month per consumer.
  • A free model is obtainable for college students and educators.

Platforms: Android, iOS, Net

Streamline Your Workflow with Mission Administration Apps

I hope this information has helped you discover the appropriate undertaking administration app in your group. If you happen to can decide to utilizing a undertaking administration app, then you definitely’ll be rewarded with a workflow that’s extra environment friendly and fewer nerve-racking.

In search of extra instruments to remain organized? Try these app guides:

Picture Credit: writing on whiteboard

7 Mission Administration Apps to Hold Your Workforce Organized in 2020 – Online MBA No GMAT


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